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Document Management - How To Achieve A "Paperless
Understanding Document Management
The term "document management" and "paperless office" is the subject of numerous articles and books. Everybody wants to attain this lofty goal but not everyone knows what the terms really mean.
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Once you begin investigating the various software solutions that are available you are likely to run into certain document management abbreviations, acronyms, and general terms that you might not be familiar with. Right here is a "cheat sheet" that will help you to fully grasp the material that you'll come across as well as the conversations that you'll be getting with document management solution providers.
Electronic Document Capture (EDC)
This is the generic term that pertains to the entire procedure of converting paper documents into their electronic counterparts. It covers concepts like scanning, text recognition, image conversion and indexing for later retrieval.
Optical Character Recognition (OCR)
OCR is a process that recognizes the printed words which are existing on a physical document. OCR is generally used when processing documents that are printed in "normal" printer or typewriter fonts.
Intelligent Character Recognition (ICR)
This procedure is similar to OCR but is usually capable of also processing certain handwritten documents on special forms. It can likewise recognize and process "tick marks" and bar codes.
Electronic Document Management System (EDMS)
Occasionally known as Document Management (DM) or Document Management System (DMS), are put to use to locate and display documents as well as to sustain various versions of the source document.
Electronic Record Management System (ERMS)
Also referred to as Record Management (RM) or Record management System (RMS), this phrase pertains to systems that are used to make sure that important records such as payroll, human resources, patient records, contracts, etc, are stored and obtainable during their helpful lifetime.
Web Content Management (WCM)
Also known as a Content Management Systems (CMS), this term pertains to software that is used to store and publish content to a web site. A CMS separates the web content from the underlying HTML design to ensure that any authorized individual can publish or remove content from a web site without having to know HTML.
Workflow Management (WFM)
WFM systems are utilized to management document preparation in a structured environment exactly where certain preparation, review, or approval actions need to be carried out in a defined order. WFM systems direct the documents to the correct individuals, in the correct order, until the whole process have been completed.
Knowledge Management (KM)
These systems are put to use to make the total legacy "knowledge" of an organization available to everybody. A Frequently Asked Questions (FAQ) system is really a great example of a valuable KM system.
Now that you have a knowledge of the basic terms which you will encounter, your next step is to determine the kind of document management system that ideally meets your requirements. After that you can start the procedure of identifying the available solutions and pick the one that fulfills your organization's needs.
Find more references regarding the topic here:
Document Management - How To Achieve A "Paperless Office"
Document Management - Important Facts About Document Management
Document Management - Important Facts About Document Management
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